Warwick Punjabi Society

Effective Date: 30th July 2025

At Warwick Punjabi Society (“we”, “us”, or “our”), we are committed to protecting your personal information and your right to privacy. This Privacy Policy outlines how we collect, use, and protect your data when you use our website, warwickpsoc.com, and any associated services.

1. What Information We Collect

Personal Information: Name, email address, and other data you provide during signup or membership.
Usage Data: IP address, browser type, pages visited, and activity logs (via cookies and analytics).

2. How We Use Your Information

To manage memberships and logins
To process payments (via Stripe)
To improve website functionality and security
To communicate society-related events and updates (if opted in)

3. Legal Bases for Processing

We process your data under:

Consent (e.g. when you sign up)
Contractual necessity (e.g. membership)
Legitimate interest (e.g. website security, internal analytics)

4. How We Share Your Data

We do not sell your data. We may share it with:

Trusted services like Supabase (auth), Stripe (payments), or email platforms (e.g., Mailchimp)
Authorities if legally required

5. Cookies

We may use cookies and analytics tools like Google Analytics to understand usage trends.

6. Your Rights

Under the UK GDPR and Data Protection Act 2018, you have the right to:

Access your data
Request correction or deletion
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)

7. Data Retention

We retain your data only as long as necessary for the purposes described in this policy.

8. International Transfers

Your data may be processed outside the UK/EU (e.g., by Supabase or Stripe). We ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).

9. Data Security

We use encryption, access control, and secure services to protect your information.

10. Contact Us

If you have questions or requests about your data, contact us at warwickpsoc@gmail.com.